{"id":331,"date":"2022-01-01T10:00:00","date_gmt":"2022-01-01T11:00:00","guid":{"rendered":"https:\/\/etabc.com\/?p=331"},"modified":"2025-03-18T02:14:21","modified_gmt":"2025-03-18T02:14:21","slug":"career-confession-i-hate-unprofessional-emails","status":"publish","type":"post","link":"https:\/\/etabc.com\/index.php\/2022\/01\/01\/career-confession-i-hate-unprofessional-emails\/","title":{"rendered":"Career Confession: I HATE Unprofessional Emails"},"content":{"rendered":"

Non-capitalized subject lines, an improper greeting, the use of \u201cLOL\u201d or any other form of Internet\/text message slang, emoticons, lack of punctuation, attachments with no content in the email body<\/i>, and mass marketing emails<\/a> that try to be personal but fall flat.<\/em><\/p>\n

OK, I have been guilty of doing all of the above once or twice, but 99.9 percent of the time I avoid making these mistakes that would lead my colleagues to believe I\u2019m either lazy or just plain uneducated. While I\u2019ve been working with the same people for more than a year now, I am still pretty low on the\u00a0totem pole<\/a> and should show my true professionalism at every opportunity.<\/p>\n

So why do I get emails from colleagues positioned below and<\/i> above me, or from people whom I\u2019ve never met, that say \u201cHey \u2013 here you go\u201d or \u201cThanks times a billion gajillion \"\ud83d\ude42\" \"\ud83d\ude42\" :).\u201d I may be wrong, but the last time I checked \u201cgajillion\u201d wasn\u2019t a word. And following the use of a fake word with a series of emoticons is just embarrassing, for you and me.<\/p>\n

I\u2019m starting to think that technology is making it too easy for us Millenials to forget we are indeed working professionals. Just because it\u2019s OK to text a friend saying, \u201cHey girl, see ya in an hour,\u201d doesn\u2019t mean that\u2019s also a good way to remind your client that you will meet them for coffee later.<\/p>\n

Here are a few rules I keep in mind when sending emails to colleagues:<\/h2>\n
    \n
  1. Write a subject line<\/a> that actually<\/i> relates to the content of the email.<\/li>\n
  2. Include a greeting. The reader\u2019s name followed by a comma is fine and \u201cHi [reader\u2019s name],\u201d is acceptable for a more friendly tone.<\/li>\n
  3. Keep the body content short and concise.<\/li>\n
  4. When in doubt, use \u201cThanks, [your name]\u201d or \u201cBest, [your name]\u201d to end your email. Simply leaving your email signature as a stand-alone sign off can be seen as unfriendly.<\/li>\n
  5. Before sending, read the email as if you\u2019d received it<\/a>. Delete any content that could be seen as rude or abrupt, even if that\u2019s not your intent.<\/li>\n
  6. Be aware when you \u201creply all\u201d. Does everyone on the chain need to read your response?<\/li>\n
  7. Remember that writing in all-caps is seen as yelling. If your email is important, use the high-priority button.<\/li>\n
  8. Never, ever use Internet\/text slang or an emoticon. It\u2019s like begging for someone to think of you as an uneducated, technology-consumed Millennial.<\/li>\n<\/ol>\n

    What do you think? Are my rules on point or too strict? If you have email pet-peeves, let us know!<\/p>\n

    <\/div>\n

    The post Career Confession: I HATE Unprofessional Emails<\/a> appeared first on Ms. Career Girl<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

    Non-capitalized subject lines, an improper greeting, the use of \u201cLOL\u201d or any other form of […]<\/p>\n","protected":false},"author":1,"featured_media":333,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18],"tags":[],"class_list":["post-331","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career-confessions"],"_links":{"self":[{"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/posts\/331","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/comments?post=331"}],"version-history":[{"count":1,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/posts\/331\/revisions"}],"predecessor-version":[{"id":332,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/posts\/331\/revisions\/332"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/media\/333"}],"wp:attachment":[{"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/media?parent=331"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/categories?post=331"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/etabc.com\/index.php\/wp-json\/wp\/v2\/tags?post=331"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}